Senior Executive Assistant, Finance

Company: Mondelez International
Location: Chicago
Posted on: June 1, 2025

Job Description:

Senior Executive Assistant, FinanceSenior Executive Assistant, FinanceApply locations Global Headquarters - Chicago, USATime type: Full timePosted on: Posted YesterdayJob requisition id: R-136585Job DescriptionAre You Ready to Make It Happen at Mondel--z International?Join our Mission to Lead the Future of Snacking. Make It Possible.This position will support the Chief Financial Officer and other Senior Leaders as needed.This person will manage an ever-changing executive calendar, including planning meetings and conference calls; proactively adjusting as needed.This person will provide direct administrative support that involves an ever-changing executive calendar, scheduling and managing off-site, on-site, and virtual meetings spanning across global time zones. Planning business trips including international travel, calendar management, expenses, and ensuring schedules run smoothly. The successful candidate must be able to handle multiple tasks in a fast-paced professional work environment that demands excellent problem solving, organizational, and communication skills while always maintaining confidentiality.This person is a first line of contact to the Mondel--z International CFO both internally and externally. The success of the function depends on the ability of the department to function quickly and effectively in the broader organization, and the Senior Executive Assistant plays a key role in this success by effectively handling administrative matters.How you will contributeProvide day-to-day administrative support which includes the preparation and routing of documents, answering phones, preparing presentations, letters, travel, meeting planning, and expense reports.

• Schedule meetings and control executive calendar. Active participation in decisions affecting executive's and/or department's schedule/priorities.
• Coordinate complex international travel accommodations, including flights, hotel reservations, directions and ground transportation working in foreign currency.
• Work on special projects as requested.
• May act as backup in absence of other Sr. Executive Admins.
• Ability to exercise independent decision-making, convey an accommodating attitude toward the other team members, foster a team-player environment, accept feedback and direction, work well under pressure and tight deadlines. The exercise of good discretion and the ability to maintain confidentiality are significant requirements in this position.
• Must be able to juggle a number of competing tasks and work well under pressure and a sometimes stressful environment. Must be able to identify department and company priorities and anticipate needs in adjusting priorities and scheduling to meet such priorities.
• Interaction involves regular communication requiring interpretation, persuasion and discretionary skills. Requires daily contact with all levels of management, often dealing with confidential information.What you will bringA desire to drive your future and accelerate your career and the following experience and knowledge:
  • Administration and support roles.
  • Highly developed customer service orientation.
  • Excellent written and verbal communication skills.
  • Office (Excel, Word, PowerPoint).
  • Attention to detail combined with proactive attitude, very good communication and interpersonal skills.
  • Excellent teamwork and able to anticipate needs and respond accordingly.Qualifications:
    • High school diploma required, college degree or some business classes preferred.
    • Minimum of six or more years of Senior Executive Administrative C-Level support of executives in a global company or for a global leader.
    • Extensive experience in calendar management.
    • Experience managing complicated international travel including availability for emergency situations such as last-minute flight cancellations or changes.
    • Strong work ethic that includes flexibility to occasionally work during non-core hours and be available remotely to check emails, phone during evening/weekend.
    • Comfort & experience working in a diverse global team with various regions around the world with different cultural nuances and time zone requirements.
    • Experience securing Visas for travel and managing Passport maintenance.
    • Technologically savvy with proficiency in Word, PowerPoint, Excel and Outlook.
    • Experience working effectively in a matrix organization.
    • Ability to interact with all levels within and outside of the company.
    • Excellent written and verbal communication skills.
    • Experience handling large, multiple projects and data simultaneously.
    • Ability to adapt in an extremely fast-paced, sometimes stressful, and time-sensitive environment.
    • Ability to work within a team and independently.
    • Strong problem-solving skills, ability to identify issues.
    • Strong attention to detail, Strong organizational skills.
    • At Mondel--z International we have a hybrid work policy and the expectation is to be in the office 3 days per week, or as needed driven by work demands.The base salary range for this position is $73,900 to $101,650; the exact salary depends on several factors such as experience, skills, education, and budget. In addition to base salary, this position is eligible for participation in a highly competitive bonus program with possibility for overachievement based on performance and company results.In addition, Mondelez International offers the following benefits: health insurance, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education related programs, paid holidays and vacation time. Some of these benefits have eligibility requirements. Many of these benefits are subsidized or fully paid for by the company.No Relocation support available.Business Unit SummaryThe United States is the largest market in the Mondel--z International family with a significant employee and manufacturing footprint. Here, we produce our well-loved household favorites to provide our consumers with the right snack, at the right moment, made the right way. We have corporate offices, sales, manufacturing and distribution locations throughout the U.S. to ensure our iconic brands-including Oreo and Chips Ahoy! cookies, Ritz, Wheat Thins and Triscuit crackers, and Swedish Fish and Sour Patch Kids confectionery products -are close at hand for our consumers across the country.Mondel--z Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact 847-943-5460 for assistance.For more information about your Federal rights, please see eeopost.pdf; EEO is the Law Poster Supplement; Pay Transparency Nondiscrimination Provision; Know Your Rights: Workplace Discrimination is Illegal.Job TypeRegular Administration Support Administration Services
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Keywords: Mondelez International, Mishawaka , Senior Executive Assistant, Finance, Accounting, Auditing , Chicago, Indiana