Supply Chain Agent II
Company: Trinity Health
Posted on: January 21, 2023
Employment Type:Full timeShift:Day ShiftDescription:Why Saint
Joseph Health System?Saint Joseph Health System is a
not-for-profit, multi-hospital health system located in North
Central Indiana.Our system includes: 254-bed acute-care hospital at
the Mishawaka Medical Center 58-bed acute-care hospital at the
Plymouth Medical Center More than 85 providers in the Saint Joseph
Physician NetworkWhat we offer: Competitive compensation and
benefits packages including medical, dental and vision coverage
Retirement savings account with employer match Generous paid time
off programs Employee referral incentive program
Tuition/professional development reimbursement Nursing Scholarship
opportunitiesJOB SUMMARYResponsible for all aspects of supply chain
product/equipment/purchased service contract and sourcing support
for defined departments. Manages contract compliance by analyzing
GPO, Trinity Health and local contracts for standardization,
utilization and cost savings opportunities with key stakeholders.
Researches and presents new product requests, standardization,
utilization and cost savings opportunities to Value Analysis
team(s). Facilitates and manages cross-functional project teams
related to product conversions, local or system
product/services/equipment sourcing events to successfully meet
assigned timelines. Supports Nursing Med/Surg departments, and
other ancillary departments as directed for Mishawaka and Plymouth
Campuses (including any affiliated locations).Responsible for
negotiating with vendors on equipment and capital acquisitions.
Obtains and reviews bids and proposals to compare quality,
availability, serviceability and cost. Efficiently uses MD Buyline
database. Maintains all reoccurring service agreements for the
SJRMC network. Obtains new and revised proposals. Maintains current
database of all agreements. Serves as the point of entry for the
SJHS network, into the Supply Line Application for all capital and
reoccurring service requisitions.JOB DUTIES
- Actively demonstrates the organizations mission and core
values, and conducts oneself at all times in a manner consistent
with these values.
- Knows and adheres to all laws and regulations pertaining to
patient health, safety and medical information.
- Liaison to assigned departments for handling
product/vendor/purchased services/equipment support needs including
by not limited to product research, budget analysis, utilization
analysis, quality/recalls, sourcing, contract inquiries and vendor
- Lawson responsibilities include entering requisitions,
approving requisitions, reviewing item adds for approval/denial,
reviewing vendor adds for approval/denial.
- Reviewing Operational scorecard to identify areas of
opportunity for cost savings and contract compliance.
- Research and prepares analytical reports and present to
required audiences, including Value Analysis Team on new product
requests, standardization, utilization and/or other improvement
- Works closely with the Clinical Resource Coordinator (RN) on
preparing and presenting material at Value Analysis meetings.
- Plans and coordinates product/service/equipment conversion
implementation with appropriate stakeholders, including but not
limited to Supply Chain Operations, Clinical/Non-Clinical
representatives and vendors to ensure a smooth transition and no
interruption of product/equipment/service availability. -
Responsible for implementing product conversions and maintaining
contract compliance to all Trinity Health and GPO contracts as
identified by Trinity Health Supply Chain management. Represents
Saint Joseph Health System on assigned System Office Supply Chain
Sourcing Advisory Teams (SAT's).
- Participates on various teams and committees as directed by the
Director of Supply Chain Management.
- Facilitates and manages inter-departmental projects related to
supply/equipment conversion, supply/equipment sourcing and capital
- Prepares requests for proposal (RFP), solicits bids, performs
comparative analysis and negotiates agreements for products,
equipment or purchased services that must be handled on a local
- Activities will be in partnership with appropriate
stakeholders. Includes reviewing contract terms and conditions for
compliance to Trinity Health and Saint Joseph Health System
- Develop and maintains credible and professional relationships
with assigned department directors, mangers and support staff,
Senior Leadership, physicians, System Office Supply Chain
Management team, Regional Supply Chain Management team and vendor
- Responsible for procurement of large capital equipment
involving collecting bids, reviewing prices, obtaining approvals
and entering data into the Supply Line Application System.
- Responsible for maintaining all reoccurring service agreements
for the SJHS network.
- Involved in obtaining and/or renewing bids and proposals,
reviewing prices, obtaining legal review and approval
- Enters requisition in to Supply Line Application System.
- Responsible for the development and maintenance of spreadsheets
related to costs, savings and other databases as required.
- Maintains all capital purchase and service agreement
- Creates paper folders, updates access database and excel
worksheets with purchase order information and sends copies to
- Initiates and maintains regular contact with capital team
members, department Directors and Vice-Presidents regarding
purchasing to exchange information, coordinate activities and
resolve problems and project status updates.
- Prepares and processes assigned monthly closing journal entries
in a timely and accurate manner.
- Reconciles and maintains assigned general ledger accounts in a
timely and accurate manner and in accordance with corporate
reconciliation policies and procedures.
- Reconciles all fixed asset accounts between FA System and
- Maintains all set up and administrative tasks related to
Kaufman Hall Axiom software as it relates to fixed assets and
Trinity Health policy and procedures.
- Prepares all Bond related documents as it pertains to fixed
assets and the identification.
- Accounts for capital purchases in the fixed asset system in
accordance with the company's capitalization policy and accounting
- Reconciles general ledger, fixed asset and construction in
progress accounts to sub ledger.
- Process includes any/all reporting requirements needed on any
- Assists in the preparation of annual budgets and long-range
financial planning as directed.
- Performs other duties consistent with purpose of job as
directed.JOB SPECIFICATIONS AND CORE COMPETENCIESEducation:
Bachelor's degree in Business, Supply Chain Management, Healthcare
or other related field and/or equivalent years of relevant
experienceLicensure: Describe any licenses required by the
State.Experience: Three to Five years of increasing responsibility
within Supply chain/purchasing/materials management in Healthcare
or related environment. Experience in a large and/or multi-hospital
system preferred.Other Job Requirements:Requires ability to perform
statistical and financial analysisStrong analytical and problem
solving skillsRequires working knowledge of Group Purchasing
Organization (GPO) relationships, services and supplier
capabilitiesRequires working knowledge of Supply Chain Information
Systems, Lawson experience is preferredRequires knowledge of
Request for Proposal (RFP) and Request for Information (RFI)
developmentHigh level of proficiency in Microsoft Office products
including Excel, Word and Powerpoint.Excellent presentation and
written communication skills. Must be able to present in a clear
and concise manner.Excellent customer service skills to work
effectively with various levels of hospital personnel, vendors,
physicians, System Office, and internal Supply Chain regional
teams.Strong organization skills. Able to manage multiple projects
simultaneously and manage cross-functional project teamsWork
schedule is Mishawaka Campus and may rotate 1-2 days per month to
Plymouth Campus. Full Time, day shiftAssigned hours within your
shift, starting time, or days of work are subject to change based
on departmental and/or organizational needs.Our Commitment to
Diversity and InclusionTrinity Health is a family of 115,000
colleagues and nearly 26,000 physicians and clinicians across 25
states. Because we serve diverse populations, our colleagues are
trained to recognize the cultural beliefs, values, traditions,
language preferences, and health practices of the communities that
we serve and to apply that knowledge to produce positive health
outcomes. We also recognize that each of us has a different way of
thinking and perceiving our world and that these differences often
lead to innovative solutions.Our dedication to diversity includes a
unified workforce (through training and education, recruitment,
retention, and development), commitment and accountability,
communication, community partnerships, and supplier diversity.Our
Commitment to Diversity and InclusionTrinity Health is a family of
115,000 colleagues and nearly 26,000 physicians and clinicians
across 25 states. Because we serve diverse populations, our
colleagues are trained to recognize the cultural beliefs, values,
traditions, language preferences, and health practices of the
communities that we serve and to apply that knowledge to produce
positive health outcomes. We also recognize that each of us has a
different way of thinking and perceiving our world and that these
differences often lead to innovative solutions.Our dedication to
diversity includes a unified workforce (through training and
education, recruitment, retention, and development), commitment and
accountability, communication, community partnerships, and supplier
diversity.EOE including disability/veteran
Keywords: Trinity Health, Mishawaka , Supply Chain Agent II, Professions , Mishawaka, Indiana
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