Supply Chain Agent II

Company: Trinity Health
Location: Mishawaka
Posted on: January 21, 2023

Job Description:

Employment Type:Full timeShift:Day ShiftDescription:Why Saint Joseph Health System?Saint Joseph Health System is a not-for-profit, multi-hospital health system located in North Central Indiana.Our system includes: 254-bed acute-care hospital at the Mishawaka Medical Center 58-bed acute-care hospital at the Plymouth Medical Center More than 85 providers in the Saint Joseph Physician NetworkWhat we offer: Competitive compensation and benefits packages including medical, dental and vision coverage Retirement savings account with employer match Generous paid time off programs Employee referral incentive program Tuition/professional development reimbursement Nursing Scholarship opportunitiesJOB SUMMARYResponsible for all aspects of supply chain product/equipment/purchased service contract and sourcing support for defined departments. Manages contract compliance by analyzing GPO, Trinity Health and local contracts for standardization, utilization and cost savings opportunities with key stakeholders. Researches and presents new product requests, standardization, utilization and cost savings opportunities to Value Analysis team(s). Facilitates and manages cross-functional project teams related to product conversions, local or system product/services/equipment sourcing events to successfully meet assigned timelines. Supports Nursing Med/Surg departments, and other ancillary departments as directed for Mishawaka and Plymouth Campuses (including any affiliated locations).Responsible for negotiating with vendors on equipment and capital acquisitions. Obtains and reviews bids and proposals to compare quality, availability, serviceability and cost. Efficiently uses MD Buyline database. Maintains all reoccurring service agreements for the SJRMC network. Obtains new and revised proposals. Maintains current database of all agreements. Serves as the point of entry for the SJHS network, into the Supply Line Application for all capital and reoccurring service requisitions.JOB DUTIES

• Actively demonstrates the organizations mission and core values, and conducts oneself at all times in a manner consistent with these values.
• Knows and adheres to all laws and regulations pertaining to patient health, safety and medical information.
• Liaison to assigned departments for handling product/vendor/purchased services/equipment support needs including by not limited to product research, budget analysis, utilization analysis, quality/recalls, sourcing, contract inquiries and vendor relationships.
• Lawson responsibilities include entering requisitions, approving requisitions, reviewing item adds for approval/denial, reviewing vendor adds for approval/denial.
• Reviewing Operational scorecard to identify areas of opportunity for cost savings and contract compliance.
• Research and prepares analytical reports and present to required audiences, including Value Analysis Team on new product requests, standardization, utilization and/or other improvement opportunities.
• Works closely with the Clinical Resource Coordinator (RN) on preparing and presenting material at Value Analysis meetings.
• Plans and coordinates product/service/equipment conversion implementation with appropriate stakeholders, including but not limited to Supply Chain Operations, Clinical/Non-Clinical representatives and vendors to ensure a smooth transition and no interruption of product/equipment/service availability. - Responsible for implementing product conversions and maintaining contract compliance to all Trinity Health and GPO contracts as identified by Trinity Health Supply Chain management. Represents Saint Joseph Health System on assigned System Office Supply Chain Sourcing Advisory Teams (SAT's).
• Participates on various teams and committees as directed by the Director of Supply Chain Management.
• Facilitates and manages inter-departmental projects related to supply/equipment conversion, supply/equipment sourcing and capital purchases.
• Prepares requests for proposal (RFP), solicits bids, performs comparative analysis and negotiates agreements for products, equipment or purchased services that must be handled on a local basis.
• Activities will be in partnership with appropriate stakeholders. Includes reviewing contract terms and conditions for compliance to Trinity Health and Saint Joseph Health System contract language.
• Develop and maintains credible and professional relationships with assigned department directors, mangers and support staff, Senior Leadership, physicians, System Office Supply Chain Management team, Regional Supply Chain Management team and vendor representatives.
• Responsible for procurement of large capital equipment involving collecting bids, reviewing prices, obtaining approvals and entering data into the Supply Line Application System.
• Responsible for maintaining all reoccurring service agreements for the SJHS network.
• Involved in obtaining and/or renewing bids and proposals, reviewing prices, obtaining legal review and approval signatures.
• Enters requisition in to Supply Line Application System.
• Responsible for the development and maintenance of spreadsheets related to costs, savings and other databases as required.
• Maintains all capital purchase and service agreement files.
• Creates paper folders, updates access database and excel worksheets with purchase order information and sends copies to appropriate destination.
• Initiates and maintains regular contact with capital team members, department Directors and Vice-Presidents regarding purchasing to exchange information, coordinate activities and resolve problems and project status updates.
• Prepares and processes assigned monthly closing journal entries in a timely and accurate manner.
• Reconciles and maintains assigned general ledger accounts in a timely and accurate manner and in accordance with corporate reconciliation policies and procedures.
• Reconciles all fixed asset accounts between FA System and general ledger.
• Maintains all set up and administrative tasks related to Kaufman Hall Axiom software as it relates to fixed assets and Trinity Health policy and procedures.
• Prepares all Bond related documents as it pertains to fixed assets and the identification.
• Accounts for capital purchases in the fixed asset system in accordance with the company's capitalization policy and accounting requirements.
• Reconciles general ledger, fixed asset and construction in progress accounts to sub ledger.
• Process includes any/all reporting requirements needed on any time frames.
• Assists in the preparation of annual budgets and long-range financial planning as directed.
• Performs other duties consistent with purpose of job as directed.JOB SPECIFICATIONS AND CORE COMPETENCIESEducation: Bachelor's degree in Business, Supply Chain Management, Healthcare or other related field and/or equivalent years of relevant experienceLicensure: Describe any licenses required by the State.Experience: Three to Five years of increasing responsibility within Supply chain/purchasing/materials management in Healthcare or related environment. Experience in a large and/or multi-hospital system preferred.Other Job Requirements:Requires ability to perform statistical and financial analysisStrong analytical and problem solving skillsRequires working knowledge of Group Purchasing Organization (GPO) relationships, services and supplier capabilitiesRequires working knowledge of Supply Chain Information Systems, Lawson experience is preferredRequires knowledge of Request for Proposal (RFP) and Request for Information (RFI) developmentHigh level of proficiency in Microsoft Office products including Excel, Word and Powerpoint.Excellent presentation and written communication skills. Must be able to present in a clear and concise manner.Excellent customer service skills to work effectively with various levels of hospital personnel, vendors, physicians, System Office, and internal Supply Chain regional teams.Strong organization skills. Able to manage multiple projects simultaneously and manage cross-functional project teamsWork schedule is Mishawaka Campus and may rotate 1-2 days per month to Plymouth Campus. Full Time, day shiftAssigned hours within your shift, starting time, or days of work are subject to change based on departmental and/or organizational needs.Our Commitment to Diversity and InclusionTrinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.Our Commitment to Diversity and InclusionTrinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.EOE including disability/veteran

Keywords: Trinity Health, Mishawaka , Supply Chain Agent II, Professions , Mishawaka, Indiana