Inventory Specialist
Company: Trinity Health Corporation
Location: Mishawaka
Posted on: May 22, 2023
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Job Description:
Employment Type:
Full time
Shift:
Day Shift
Description:
$500 sign on bonus
Why Saint Joseph Health System?
Saint Joseph Health System is a not-for-profit, multi-hospital
health system located in North Central Indiana.
Our system includes:
* 254-bed acute-care hospital at the Mishawaka Medical Center
* 58-bed acute-care hospital at the Plymouth Medical Center
* More than 85 providers in the Saint Joseph Physician Network
What we offer:
* Competitive compensation and benefits packages including medical,
dental and vision coverage
* Retirement savings account with employer match
* Generous paid time off programs
* Employee referral incentive program
* Tuition/professional development reimbursement
* Nursing Scholarship opportunities
JOB SUMMARY
Directly responsible for obtaining and providing supplies to
operate the Mishawaka or Plymouth campus. Conducts cycle counts,
investigates stock outs, back orders and discrepancies. Identifies
root cause and makes recommendations for correction to Supervisor.
Ensures data for all Periodic Automatic Replenishment (PAR)
including low unit of measure, and perpetual inventory locations
are maintained and up to date. Monitors Lawson's functionality,
documents and reports all problems to peers and supervisor.
Analyzes data using software application (Lawson, Excel). Provides
support and assists in obtaining resources needed for training,
utilization and enhancements, related to the operation and use of
various supplies, equipment and software. Participates as requested
on Value Analysis Team (VAT), provides data and recommendations as
to VAT as requested. Follows department operational policies and
processes and makes recommendations for improvement. Assists with
all daily Distribution functions including receiving daily
shipments and filling requisitions.
JOB DUTIES
1. Actively demonstrates the organization's mission and core
values, and conducts oneself at all times in a manner consistent
with these values.
2.Knows and adheres to all laws and regulations pertaining to
patient health, safety and medical information.
Distribution Team
3.Orders, receives and delivers all stock, non-stock, special order
items to the appropriate location. Manually checks the perpetual
inventory and PAR areas for replenishment through the inventory
management system as it applies, for Distribution and/or department
using scan technology.
4.Reviews and takes actionable steps to resolve open order and
resolution report.
5.Processes, daily, the auto replenishment report for perpetual
inventory.
6.Conducts perpetual inventory cycle counts daily, investigates
discrepancies and makes recommendations to supervisor for count
correction and root cause process improvements.
7.Active participant in daily huddles and colleague meetings,
sharing positive recommendations related to process improvement,
engagement, cost reduction and standardization opportunities.
8.Returns unwanted items received for proper credit under the
return process for distribution stock and special order items.
9. Maintains appropriate stock levels at all assigned locations by
conducting detailed analysis using Lawson, Lawson Tools, Excel and
external data. Recommends adjustments optimizing cost and efficient
flow of supplies.
10. Processes any change of change to a Par location for vendor,
catalogue number, unit of measure and bin assignment utilizing the
item maintenance function.
11.Responsible for the physical condition of assigned supply area
ensuring labels are current and in good condition, bins are clean
and organized as defined in the PAR etiquette guidelines.
12.Responsible for keeping customers informed and current on status
of open orders, back orders and conversion orders by working
closely with department associates and patient care coordinators,
ensuring that supplies and equipment arrive on a timely basis.
13.Works closely with the Supply Chain Management Clinical Resource
Specialists in resolving any product or equipment issues.
14. Schedules daily "meet 'n greet" within assigned
departments.
15.May work as a liaison for Saint Joseph Health System (SJHS) RHM
as it relates to any established committees within SJHS and/or
Trinity Supply Chain Management.
16.Assists Supply Chain Management and receiving in resolving any
invoice problems.
17.Performs monthly check of expired product. Maintains excel file
for items donated to missions, submitting documentation monthly to
manager for social accountability reporting.
18.Prepares for and performs annual physical inventory.
Receiving
19.Receives incoming shipments of supplies and equipment from
vendors and unloads shipments from delivery truck by hand and/or
using push carts.
20. Inspects items visually in order to verify accuracy and
condition of shipments received from vendors, and compares number
of items, description and code numbers with information on packing
slips. Records and/or reports discrepancies or damaged/defective
merchandise before signing receipt or invoice. Locates purchase
order for merchandise arriving without purchase order number.
21.Ships damaged or incorrect material to vendor for credit, repair
or replacement.
22.Operates a variety of mechanical equipment such as forklift,
hydraulic lift and handcart to move equipment/stock to appropriate
locations.
23.Responds to inquiries regarding delivery of supplies/shipments
from vendors. May initiate contact with vendors regarding shortages
and/or back orders. Receives and processes "emergency" requisitions
for supplies held in inventory, and assembles and delivers supplies
requested.
24.Stores supplies and equipment according to established storage
locations (i.e., shelf, refrigerator, bin, and so forth) and
inventory recycling procedures.
25.Maintains departmental files of packing slips, purchase orders,
and other related records, retrieving records as requested to
assist in resolving invoice discrepancies and related problems.
26.Deliveries non-stock orders to departments and obtains signature
on all delivery documents.
27.Responsible for placing the fixed asset tag on all capital
equipment orders and forwarding appropriate information to
Materials Management, Finance and Accounts Payable as needed.
28.Obtains Biomed and/or facilities inspection approval prior to
delivery of any and all electrical equipment.
29.Maintains effective two-way communication within the Supply
Chain Management department and the Trinity Health Supply Chain
Management.
30.May be required to float to other areas providing relief
coverage as directed by Supervisor.
Surgery Department
31. Acts as the primary contact for Trinity Health SCM for contract
management through Trinity/Consorta.
32.Orders and receives all special order items and delivers to the
appropriate location. Manually checks the perpetual inventory and
PAR areas for replenishment through the inventory management system
as it applies to Surgery, SPD or CVL, including the review of the
auto-replenishment and cycle counts of the perpetual inventory.
33.Assigns bin locations to new items for Mishawaka Campus
utilizing the "item add and maintenance" function in the Supply
Line application. At times items may need updating. This is also
done utilizing the "item add and maintenance" function.
34.Works closely with department associates and patient care
coordinators to provide supplies ensuring that they arrive on a
timely basis for physician satisfaction. Communicates with
physician office and associates on special interocular lens orders
for scheduled procedures.
35.Works closely with associates updating the patient charges.
Obtains all pricing of implants and/or goods that are brought in
for procedures that are non-stock including validating the price
and quantity for proper invoicing following the bill only
process.
36.Keeps Inventory Manager, Cath Lab, Surgery SPD associates aware
of any backorder issues or unusual requests that may involve
rescheduling of cases.
37.Assists inventory manager with the analysis of pricing and
service levels of preferred vendors for contractual consideration,
as required. Assists SPD with the borrowing and lending of items.
Sends requests to accounting to bill other hospitals for supplies
purchased.
38.Provides finance with information on "bulk buy" opportunities
for product savings.
39.Keeps list of items donated to missions and turns documentation
in to manager for the social accountability.
40.Assist in determining and communicating product substitutions
when issues arise. This would include working with the Cardiac Cath
Lab associates, Surgery, SPD, Trinity procurement, and Vendors.
Linen Team
41.Provide relief and may deliver Linen to all areas of the
Hospital as needed.
42.Pulls soiled Linen carts as needed to support Linen Team.
43.Combines Linen carts as needed to support Linen Team.
ALL Above Areas
44. Performs other duties consistent with purpose of job as
directed.
JOB SPECIFICATIONS AND CORE COMPETENCIES
Education: High school graduate or equivalent required. Some
college or appropriate technical training preferred, but not
required. Post-high school education should focus on clinical
product application in cardiology, general ledger, purchasing,
information systems, computer applications or accounts payable.
Licensure: None.
Experience: One year of ordering, purchasing, inventory control
and/or general accounting required. Must have demonstrated an
ability to function under short time frames, correspond and
negotiate with others clearly; demonstrate self-motivation and
capable of managing multiple priorities. Prefer one year of
experience in Materials Management. Use of electric hand held
scanning technology preferred.
Other Job Requirements:
Must have knowledge and possess computer skills including use of
standard office software.
Must possess excellent written and verbal communication skills and
interpersonal skills.
Assigned hours within your shift, starting time, or days of work
are subject to change based on departmental and/or organizational
needs.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000
physicians and clinicians across 25 states. Because we serve
diverse populations, our colleagues are trained to recognize the
cultural beliefs, values, traditions, language preferences, and
health practices of the communities that we serve and to apply that
knowledge to produce positive health outcomes. We also recognize
that each of us has a different way of thinking and perceiving our
world and that these differences often lead to innovative
solutions.
Our dedication to diversity includes a unified workforce (through
training and education, recruitment, retention, and development),
commitment and accountability, communication, community
partnerships, and supplier diversity.
Keywords: Trinity Health Corporation, Mishawaka , Inventory Specialist, Professions , Mishawaka, Indiana
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